{"id":9830,"date":"2019-06-17T09:00:29","date_gmt":"2019-06-17T07:00:29","guid":{"rendered":"http:\/\/passodue.flywheelsites.com\/2019\/06\/17\/manual-for-ethical-leaders-chapter-2-meetings\/"},"modified":"2023-03-06T10:22:55","modified_gmt":"2023-03-06T09:22:55","slug":"manual-for-ethical-leaders-chapter-2-meetings","status":"publish","type":"post","link":"https:\/\/diariodiunconsulente.it\/en\/2019\/06\/17\/manual-for-ethical-leaders-chapter-2-meetings\/","title":{"rendered":"Manual for Ethical Leaders \u2013 Chapter 2: Meetings"},"content":{"rendered":"<p><span style=\"font-size: 18px;\">by <a href=\"https:\/\/diariodiunconsulente.it\/en\/about-us\/\" target=\"_blank\" rel=\"noopener noreferrer\">Alice Alessandri<\/a><\/span><\/p>\n<p><span style=\"font-size: 18px;\">\u201cI&#8217;m sorry, the manager is still in a\u00a0<strong>meeting<\/strong>, he&#8217;ll call you back\u201d very often this overused excuse hides a sad reality of many businesses: the\u00a0<strong>never-ending meetings<\/strong> which \u2013 instead of simplifying business processes \u2013 make them more complicated and destroy constructive <strong>relationships<\/strong>. \u00a0<\/span><br \/>\n<span style=\"font-size: 18px;\">In this second article dedicated to\u00a0<a href=\"https:\/\/diariodiunconsulente.it\/en\/ethical-leadership\/\"><strong>ethical leaders <\/strong><\/a>we&#8217;ll consider how this \u201ctool\u201d can be used effectively to provide priceless value in terms of\u00a0<strong>exchange <\/strong>with colleagues, sharing of ideas and motivation.<\/span><\/p>\n<p><span style=\"font-size: 18px;\">First of all let&#8217;s be clear,\u00a0<span class=\"text-highlight\">unproductive<strong> meetings<\/strong>\u00a0are a massive waste of time and \u2013 as we know \u2013 in business wasted time also means wasted money<\/span>:<\/span><\/p>\n<hr \/>\n<blockquote><p><span style=\"font-size: 21px;\"><em>to calculate <span class=\"text-highlight\">how much a\u00a0<strong>meeting<\/strong><\/span> actually costs, consider the hourly duration of the meeting and multiply it by the number of attendees and again by their hourly salaries; then add up the time needed to accomplish all pending tasks.<\/em><\/span><\/p><\/blockquote>\n<hr \/>\n<p style=\"text-align: center;\"><span style=\"font-size: 18px;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-15338 size-full\" src=\"https:\/\/diariodiunconsulente.it\/wp-content\/uploads\/Babbi-CustomerCare-2-lezione-pdf.jpg\" alt=\"\" width=\"1920\" height=\"1280\" \/><span style=\"font-size: 12px; text-align: center; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Photo <\/span><span style=\"font-size: 12px; text-align: center; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">you-x-ventures by UnSplash<\/span><\/span><\/p>\n<p><span style=\"font-size: 18px;\">\u00a0<\/span><span style=\"font-size: 18px;\">Therefore it&#8217;s essential that the\u00a0<strong>cost\/benefit ratio<\/strong>\u00a0is well balanced when organizing a meeting!<\/span><\/p>\n<p><span style=\"font-size: 18px;\">This is the kind of question people ask when they are invited at the last minute by managers who probably don&#8217;t even bother thinking <em>\u201cWhat&#8217;s the purpose of this meeting?\u201d<\/em>\u00a0The result is very likely to be a bored non participative audience led by a confused speaker. <\/span><\/p>\n<p><span style=\"font-size: 18px;\">Let&#8217;s start from the beginning: here is a list of questions\u00a0<strong>ethical leaders<\/strong>\u00a0should bear\u00a0in mind when organizing a meeting.<\/span><\/p>\n<ul class=\"check-list\">\n<li class=\"li7\"><span style=\"font-size: 18px;\"><span style=\"font-size: 18px;\"><strong>Why am I calling this meeting and what is the expected outcome?<\/strong><br \/>\n<span class=\"text-highlight\">If you ask yourself this question you will lay the foundations for a successful meeting<\/span>. The <strong>main purpose<\/strong> might be\u00a0<em>informative <\/em>or\u00a0<em>operational<\/em>\u00a0(making decisions together) or even\u00a0<em>extraordinary<\/em>, i.e. depending on specific and urgent reasons.<\/span><\/span><\/li>\n<li class=\"li7\"><span style=\"font-size: 18px;\"><span style=\"font-size: 18px;\"><strong>Who should I invite?<\/strong><br \/>\n<span class=\"text-highlight\">Only involve those who really need to be there<\/span>, communicating date, time and location well in advance. When you send your invites don&#8217;t forget to enclose the <strong>meeting agenda<\/strong> which should not include more than is reasonably achievable within the timeframe of the meeting itself. This will allow your colleagues to arrive fully prepared and play an active part in the discussion.<\/span><\/span><\/li>\n<li class=\"li7\"><span style=\"font-size: 18px;\"><strong>How much time do I need?<br \/>\n<\/strong><span class=\"text-highlight\">Starting and finishing your meetings <strong>on <a href=\"https:\/\/diariodiunconsulente.it\/en\/2019\/01\/28\/masters-of-our-own-time\/\">time<\/a><\/strong><\/span> shows respect towards your own time and that of your team-mates. Moreover it adds value to the event, which will be remembered as a positive experience by your attendees!\u00a0Remember that body and mind have limited resistance, therefore schedule a break at least every 90 minutes to allow the participants to drink some water and stretch their legs. If you are discussing a very broad topic, I suggest you break it down into shorter meetings with timetabled goals.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: center;\"><span style=\"font-size: 18px;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-15340 size-full\" title=\"workplace\" src=\"https:\/\/diariodiunconsulente.it\/wp-content\/uploads\/2020\/12\/austin-distel-1590560-unsplash.jpg\" alt=\"workplace\" width=\"1918\" height=\"1079\" \/><span style=\"font-size: 12px;\"><span style=\"text-align: center; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Photo Austin Distel<\/span><span style=\"text-align: center; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">\u00a0by UnSplash<\/span><\/span><\/span><\/p>\n<p>&nbsp;<\/p>\n<ul class=\"check-list\">\n<li class=\"li7\"><span style=\"font-size: 18px;\"><span style=\"font-size: 18px;\"><strong>Which venue and which tools should I choose?<br \/>\n<\/strong><span class=\"text-highlight\">Choose a quiet location providing a relaxing context which optimizes communication<\/span>, comfort and concentration. If\u00a0you ask your attendees not to use their mobile phones, you should set a good example by not using yours!\u00a0I also suggest you <strong>strengthen your verbal communication<\/strong> with supporting tools such ad boards, PowerPoint presentations, images and printed material. While preparing this extra material, bear in mind that these tools are intended for public use, therefore they should be clear and easily understandable. Another very important aspect is the arrangement of the participants and the seating plan. As this is a very complex topic we will publish a specific post soon: our friend and colleague\u00a0Marzia Mazzi, who is an expert in wellness architecture and <a href=\"https:\/\/diariodiunconsulente.it\/en\/2016\/02\/15\/meeting\/\">workplace<\/a> health, will talk about this on\u00a0<em>diariodiunconsulente<\/em>.<\/span><\/span><\/li>\n<li class=\"li7\"><span style=\"font-size: 18px;\"><span style=\"font-size: 18px;\"><span style=\"font-size: 18px;\"><strong>How can I engage the attendees?<br \/>\n<\/strong>If what you want is an audience of thinking attendees and not one of zombies, <span class=\"text-highlight\">you need to keep your <strong>team\u00a0<em>engaged<\/em><\/strong><\/span>. Make sure you encourage discussion items by creating the right atmosphere and stimulating communication with open questions such as \u201c<em>what do you think of\u2026?<\/em>\u201d. Remember that every time you ask a question you must <strong>listen actively<\/strong> to the answers, allowing everybody to express their point of view and thanking every participant for their contribution.<\/span><\/span><\/span><\/li>\n<li class=\"li7\"><span style=\"font-size: 18px;\"><strong>How should I close the meeting?<br \/>\n<\/strong><span class=\"text-highlight\">How you end your meeting is just as important \u2013 if not more important \u2013 than how you start it<\/span>, because that&#8217;s what the attendees will remember best.\u00a0It should be clear to all participants if the objective of the meeting has been reached, everybody should leave knowing exactly what to do next. I suggest you dedicate a few minutes to remind participants of the actions assigned, who is responsible for each one and what the completion deadlines are.<\/span><span style=\"font-size: 18px;\">One last tip:<strong>\u00a0enjoy yourself and smile <\/strong>as much as possible! Have a good meeting everyone\u2026<\/span><\/li>\n<\/ul>\n<pre><span style=\"font-size: 18px;\">| partem claram semper aspice |<\/span><\/pre>\n","protected":false},"excerpt":{"rendered":"<p>Unproductive meetings\u00a0are a massive waste of time and \u2013 as we know \u2013 in business wasted time also means wasted money. Therefore it&#8217;s essential that the\u00a0cost\/benefit ratio\u00a0is well balanced when organizing a meeting! Here is a list of questions\u00a0ethical leaders\u00a0should bear\u00a0in mind when organizing a meeting.<\/p>\n","protected":false},"author":294,"featured_media":9831,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[91,85],"tags":[275,262,273,268,153,234],"class_list":["post-9830","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-best-ethical-leadership","category-abilities","tag-commercial","tag-communications","tag-meeting","tag-organization","tag-organizzazione","tag-relationship","entry","has-media"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v15.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Manual for Ethical Leaders \u2013 Chapter 2: Meetings &bull; 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La mia esperienza di oltre 10 anni come imprenditrice mi ha permesso di gettare le basi per quello che sarebbe diventato il mio progetto pi\\u00f9 importante, Passodue: societ\\u00e0 di consulenza e formazione che combina profitto ed etica, successo professionale e felicit\\u00e0. Con Alberto aiuto le aziende a compiere il loro secondo passo verso un successo fondato sull\\u2019etica e le relazioni.\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/diariodiunconsulente.it\/wp-content\/uploads\/2020\/12\/brooke-cagle-609873-unsplash.jpg","_links":{"self":[{"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/posts\/9830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/users\/294"}],"replies":[{"embeddable":true,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/comments?post=9830"}],"version-history":[{"count":0,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/posts\/9830\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/media\/9831"}],"wp:attachment":[{"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/media?parent=9830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/categories?post=9830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/diariodiunconsulente.it\/en\/wp-json\/wp\/v2\/tags?post=9830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}